Question 1

Office 365 portal overview

Accepted Answer

The Microsoft Office 365 portal is where you will find all the business applications you need from Outlook email and OneDrive Cloud storage to SharePoint document management platform.

How to access the Office 365 portal
A quick summary of the business applications available
Most recent documents used

You will find a wealth of handy videos, fact sheets and more on the Microsoft 365 Training website.

Question 2

SharePoint overview

Accepted Answer

In this short video, we will introduce you to Microsoft SharePoint file management platform.

Searching SharePoint

Search by file name
Search by colleague name

Access SharePoint

Using a browser to access SharePoint from any Internet connected device
Using the SharePoint mobile app on your smartphone

Security

Multi-factor authentication (MFA)
The use of permissions to limit access to files

Question 3

Accessing your files with SharePoint

Accepted Answer

In this short video, we look at the different ways you can save, access and share files using SharePoint.

Accessing files

Moving existing files from your PC to SharePoint
Creating desktop shortcuts to SharePoint
Opening files locally on your PC

Saving files

How to save a file from your PC to SharePoint
How to save a file from within a browser to SharePoint
How to save a file to a different location within SharePoint

Sharing

How to share files internally with colleagues and externally with partners and suppliers
How to limit recipient access to shared files e.g. cannot edit or download

Question 4

SharePoint collaboration, document information and application differences

Accepted Answer

In this short video, we look at collaborating with colleagues using SharePoint. We explain the difference between the local desktop and browser-based versions of SharePoint. We also describe how to find earlier versions of a document, and restore them if required.

Collaboration

Multiple people can edit a document together in real-time from different devices

SharePoint versions

The local desktop version of SharePoint provides full functionality such as advanced editing and graphics
The Internet browser-based version of SharePoint only provides limited functionality such as making simple text changes to Word documents

Finding additional document information

You can preview a document
You can see who has accessed or edited a document and when
You can find all previous versions of a document using Version History
You can restore earlier versions of a document using Version History

Question 5

OneDrive overview

Accepted Answer

Microsoft OneDrive for Business provides Cloud storage for all your business files.

In this short video, you will learn:

How to access OneDrive on your computer and through an Internet browser
How to create a new document within OneDrive
How OneDrive sychs your files across devices and in the Cloud making them accessible from anywhere
How to download files and folders to your computer and work offline
How to understand what the different file status icons mean

You will find additional OneDrive training resources on the Microsoft website.